Business Coordinator

The International Healthcare Stakeholder Engagement (HCSE) Business Coordinator is responsible for managing all aspects of logistics related to healthcare professional faculty involved in our professional educational events. The primary focus is to ensure seamless coordination, efficient travel arrangements, timely payments, and compliance with all contractual obligations in International, including the distributor markets. Essential Functions and Responsibilities Management of logistics for International HCPs faculties attending Professional Education events, including but not limited to; Engage and interact with contracted HCPs to arrange travel and ensure minimum disruption Create and amend purchase order requests, manage expense reports, update and track costs Collect post-event need assessment forms Manages Monthly budget reconciliation Compliance and Record Keeping: Maintain accurate records and documentation related to faculty logistics, contracts, and payments. Ensure compliance with all relevant laws, regulations, and industry guidelines and applicable disclosure requirements Insure maintenance and updates, collaborate for the development of new features and provide support for all company systems related to profession education events management Monitor and track faculty-related expenses to ensure adherence to approved budgets Administrative support for HCSE Events Book Logistic on site: meeting venue, taxis, hotels and restaurants Create and amend Purchase Order requests for HCSE events Complete Expenses report for each of the above expenses Manages Monthly budget reconciliation for HCSE events Administrative Support to the Department including but not limited to; Create and amend purchase order requests, change requests, OPEX Manage contract and interactions with external vendors for the department PRC submission of external communication Create new vendor and partner with procurement department Back up to Customer Events Manager for all contract and logistics tasks and processes Education / Experience / Skills: Bachelor’s degree in healthcare administration, business, or a related field is preferred. Min. 2 years’ experience in commercial or sales support/coordination role, preferably in a regulated international environment Highly efficient in using MS Office Package: Proficient Excel skills are a must (i.e. formulas, pivot tables, slicers are a requirement) High attention to detail Excellent organizational skills Strong written and verbal communication and presentation skills in an international environment Able to work with minimal supervision Able to work towards tight deadlines and manage ambiguity Ability and willingness to use and learn multiple customized IT tools Fluent in an additional European language (e.g. German) is a strong plus Organizational Relationship/Scope: The International HCSE Business Coordinator works closely with the International Sales Team, Market Access Team, Marketing, Medical Department and their Business Coordinators as well as with supporting functions like Finance, Procurement, Accounts Payable, Compliance and Legal. This position reports to the Senior Director International Healthcare Stakeholder Engagement and has no direct reports. Working Conditions: The location is either office based (UK, currently in our Staines offices) or remote working with the ability to attend the UK office for e.g. training and meeting purposes as required. Can be worked remotely from UK, Ireland, Germany, France or Italy. Occasional international travel required up to 20%. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. LI-DF1 About Us Mallinckrodt is a global specialty p harmaceutical business that develops, manufactures, markets and distributes specialty pharmaceutical products. Areas of focus include therapeutic drugs for autoimmune and rare disease specialty areas like neurology, rheumatology, nephrology, ophthalmology and pulmonology; immunotherapy and neonatal respiratory critical care therapies; and analgesics and central nervous system drugs. The company’s core strengths include the acquisition and management of highly regulated raw materials; deep regulatory expertise; and specialized chemistry, formulation and manufacturing capabilities. The company’s Specialty Brands segment includes branded medicines; its Specialty Generics segment includes specialty generic drugs, active pharmaceutical ingredients and external manufacturing. Mallinckrodt Pharmaceuticals (“the Company”) maintains a continuing policy of non-discrimination in employment. The Company is an equal opportunity employer and complies with all applicable laws prohibiting discrimination based upon age, ancestry, color, religious creed (including religious dress and grooming practices), disability (mental and physical), marital status, medical condition, genetic information, military and veteran status, national origin (including language use restrictions), political activities or affiliation, race, sex (including pregnancy, child birth, breastfeeding and medical conditions related to pregnancy, child birth or breastfeeding), gender, gender identity and gender expression, sexual orientation, as well as any other category protected by law. Furthermore, it is our policy to provide equal opportunity to individuals with disabilities and protected veterans in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations on every location in which the company has facilities. This policy of non-discrimination shall include, but not be limited to, the following employment decisions and practices: recruiting, hiring; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising. Mallinckrodt Pharmaceuticals is required to report certain payments or transfers of value (such as expense reimbursement, meals, transportation) made to U.S.-licensed healthcare professionals in compliance with the federal Physician Payment Sunshine Act (i.e. Open Payments) and certain state laws. J-18808-Ljbffr