Guest Relation Manager

For 2024 we are looking for a Guest Relation Manager San Clemente Palace Kempinski Venice is located on the private island of San Clemente, only ten minutes away by complimentary boat from Piazza San Marco. A proud member of Leading Hotels of the World, this exclusive retreat guarantees peace, tranquillity and privacy with its 190 rooms and suites overlooking the lagoon or the centuries-old park. Its three restaurants offering exceptional interpretations of iconic Italian and Venetian cuisine, the hotel’s proximity to Venice, and the unique combination of conference rooms and outdoor areas, make San Clemente Palace the perfect choice for outstanding events and weddings. JOB TITLE : Guest Relations Manager DEPARTMENT : Front Office HOTEL / UNIT : San Clemente Palace Kempinski Venice REPORTS TO : Front Office Manager / Rooms Division Manager SCOPE The incumbent in the position is responsible for managing the Guest Relation Section and providing the highest professional services in accordance with Kempinski’s policies, procedures and service standards. They also act as a representative of the hotel management and handle all guest relation matters brought to their attention, to the satisfaction of the guest. MAIN RESPONSIBILITIES I. Communication of hotel&company philosophy and internal hotel representation. II. Have an in-depth knowledge of the hotel and the geographical layout of the city / surroundings. III. Be knowledgeable about all VIPs in-house, hotel functions and special events. IV. Collect as much feedback information on VIPs as possible (on daily basis) by checking e.g. Google, Opera PMS company wide, briefs and distribute this information within the hotel to all relevant departments by e.g. daily guest fact sheets/reports, newsletter, etc. and ensure information is updated in the guest profile. V. Welcome, facilitate and bid farewell to as many guests as possible. VI. Top VIPs MUST be welcomed upon arrival, escorted to their room and bid farewell upon departure. VII. Liaise with FOM, to prepare tailor made guest itinerary for Top VIP’s when appropriate and coordinate VIP greetings and departures – ahead of time. VIII. Obtain as much information about a guest’s stay to be entered in the guest history. IX. Welcome visitors to the hotel, assist with general information, internal promotions and directions. X. Handle guest complaints and requests in a polite and efficient manner, give further instructions to the relevant staff if needed to ensure optimal guest satisfaction. XI. Maintain a record of all complaints and requests, follow up and inform concerned operating departments. XII. Perform special projects and related duties as assigned. XIII. Walk throughout the hotel recognizing guests and engage with them appropriately. XIV. Attend & participate in daily briefings as scheduled. XV. Report potential and existing hazards and rectified immediately. XVI. Provide information to all guests regarding the services and possible internal promotions of the hotel. XVII. Senior Management on any unusual circumstances that might affect guest service and expectation. XVIII. Take decisions on upgrades / comps / rebates etc. as per stipulated hotel policies and procedures. XIX. Participate in training programmes. XX. Basic knowledge and management of Opera PMS Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel. J-18808-Ljbffr