Programme Officer

Job Description – Programme Officer (2302997) Job Description 2302997 Job Posting : 03/Oct/2023 Closure Date : 24/Oct/2023, 9:59:00 PM Organizational Unit : CSG Job Type : Staff position Type of Requisition : Professional Primary Location : Italy-Rome Duration : Fixed-term: Two years with possibility of extension Post Number : 0027383 CCOG Code : 2102 IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments. _____________________________________________________________________________________________________ • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture • Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination • All selected candidates will undergo rigorous reference and background checks • All applications will be treated with the strictest confidentiality • FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization. The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production , better nutrition , a better environment, and a better life , leaving no one behind. Organizational Setting The Governing Bodies Servicing Division (CSG) provides the Secretariat of the Conference and the Council, and supports all Governing and Statutory Bodies of FAO. It houses the Multilingualism expertise of the Organization, delivering corporate language goods and services. CSG also provides Protocol and Meetings services to the Organization. The position is located at FAO headquarters in Rome, Italy, in the office of the Director (CSGD), which coordinates and oversees the work of all the Language, Meeting, Protocol and Secretariat Services branches for the efficient delivery of FAO Governing Bodies and Statutory meetings. Reporting Lines The Programme Officer reports to the Director of the Governing Bodies Servicing Division (CSG). Technical Focus Financial planning, monitoring and divisional budget management; guidance and support to CSG units in the implementation of divisional strategies. Key Results Financial planning and monitoring of the divisional budget for the Divisional Direction in coordination with the three Service Branches. Key Functions • Plans and develops annual work plans to achieve divisional targets; • Collaborates in strategic thinking and related plans to further monitor and facilitate financial and budget plan implementation; • Ensures support to the Director CSG in the mobilization of divisional resources, in line with defined corporate priorities; • Organizes and finalizes written outputs, e.g. draft background papers, analyses, sections of reports and studies, inputs to publications; • Monitors and analyses the status of financial work plans under his/her responsibility; reviews relevant documents and reports; identifies problems and issues to be addressed and initiates corrective actions; liaises with relevant parties; ensures follow-up actions; • Provides substantive backstopping to consultative meetings with internal and external stakeholders regarding Governing Bodies and Statutory meetings; • Facilitates the payments, consolidates records and pool chargeback lists based on oracle activities for Interpretation Services. Specific Functions • Coordinates the review and data collection of the Preparation of Budgetary Report with all branches of the Division; • Prepares business plan for language services; • Prepares and analyses periodic financial reports for senior management related to the division and language pools; • Provides comparative analysis on cost recovery; • Monitors financial performance indicators of the division and carries out necessary adjustments to the budget and expenditures; • Ensures support is provided to headquarters and Regional Offices in the processing of invoices and refunds from third parties; • Acts as a Focal point for the division on all Budgetary and Financial matters; • Prepares other required statistical data by desks for senior management; • Performs other duties as required. ______________________________________________________________________________________________________ CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING MINIMUM REQUIREMENTS – candidates will be assessed against the following Minimum Requirements • Advanced University degree in public/business administration, political or social sciences or related fields • Seven years of relevant experience in coordination, decentralization, reform and programme matters • Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish). Technical/Functional Skills • Work experience in more than one location or area of work, particularly in field positions, is desirable. • Relevance and extend of experience related to coordination, decentralization, reform and programme matters in large national/international organization(s). • Knowledge and understanding of rules, regulations, statutory and legal instruments of FAO, in particular those pertaining to the establishment, functioning and procedures of Governing Body meetings, is considered an asset. • Extent of understanding of the functioning of the United Nations system and in particular of FAO’s structure, policies and procedures related to decentralized activities is desirable agencies and the UN system is considered a strong asset. _________________________________________________________________ FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency. _________________________________________________________________ GENERAL INFORMATION Extension of fixed term appointments is based on certification of performance and availability of funds FAO reserves the right not to make an appointment. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. CONDITIONS OF SERVICE A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm Other benefits, subject to eligibility, include: • Dependency allowances • Rental subsidy • Education grant for children • Home leave travel • 30 working days of annual leave per year • Pension fund entitlements under the UN Joint Staff Pension Fund • International health insurance; optional life insurance • Disability protection FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes: • elements of family-friendly policies • flexible working arrangements • standards of conduct. _________________________________________________________________________________________________ ______________________________________________________________________________________________________ HOW TO APPLY • To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills • Candidates are requested to attach a letter of motivation to the online profile • Once your profile is completed, please apply, and submit your application • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ • Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications • Incomplete applications will not be considered • Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application • Only applications received through the FAO recruitment portal will be considered • Your application will be screened based on the information provided in your online profile • We encourage applicants to submit the application well before the deadline date. If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp J-18808-Ljbffr