Senior Expediting & Inspection Coordinator

Overview / Responsibilities Wood is recruiting for an Expediting and Inspection Coordinator to join its Projects – Process and Chemical team focusing on post order activities of complex plants in the Chemical, Petrochemical, Pharmaceutical and Energy industries. The position will be based in Corsico (Milan) office, with the possibility to work from home up to two days per week. Join a culture of innovation , pushing the boundaries of what is possible to seek the best solutions for our clients. The Role Being part of the Expediting and Inspection department, you will be the post order reference of the project, interfacing with all engineering disciplines involved (piping, civil, technological, machineries, electrical, instrumentation) as well as Client and Vendor(s). Our Clients and Projects It’s a future for all of us . We aspire to shape a better tomorrow by unlocking solutions that address the biggest challenges facing our clients and our society. You will be working for major international clients in the oil & gas, chemical, petrochemical, pharmaceutical and energy market and material market, and you will be part of a team focused on ensuring that documentation and materials are delivered to the project in accordance with the specified contractual delivery dates and quality requirements. What we can offer Meaningful and interesting projects delivered to leaders of industry across chemical, petrochemical, oil&gas and emerging energy sectors Flexible working arrangements that balance client, team and individual needs offering hybrid working where relevant Commitment to Diversity and Inclusion ; we are an organisation actively committed to diversity and inclusion across our business Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market Flexible benefits package; Free shuttle bus from Metro station to the office, company canteen, biannual free medical check-up, free company parking, extra-working accidents insurance Commitment to continued professional development; development plans that are tailored to your individual needs and interests Global connections ; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession If all of this sounds good to you, review the typical responsibilities of the role and the requirements of the position below, then follow the link to apply and start your journey with Wood. Typical responsibilities oversees and manages the activities of the expediting team. serves as the main contact for all expediting activities, both at the desk and shop levels. participates in meetings during the pre-award phase and provides input to the Project Supply Chain Manager regarding supplier evaluation. creates a comprehensive expediting plan, assigning criticality levels to all purchase orders and identifying the critical path purchase orders that require specific expediting plans. assigns purchase orders to Desk Expeditors and regularly reviews their performance. reviews and approves the use of third-party expediting resources. coordinates and facilitates expediting activities between different disciplines within the project. agrees on the format, frequency, and ownership of project expediting status reports. periodically reviews and reassesses the criticality levels of purchase orders to ensure they align with project priorities. attends regular engineering review meetings to prioritize specific data requirements and ensure appropriate actions are taken by the expediting team. serves as the first point of escalation for purchase orders experiencing poor performance and are responsible for implementing strategies and corrective actions to mitigate delivery slippages. As needed, attends shop visits to critical path suppliers, supporting ongoing expediting activities. provides a single point contact to manage the interface between the Client and Wood for all matters relating to the inspection. prepares and issues Source Inspection Plan and Procedure, including Inspection and Test Instruction to Vendors, set-up and update inspection files. reviews all direct purchase orders and Vendors’ suborders against material requisition and job specifications to determine if inspection is required and develop an equipment list for inspectable items. defines the Level of Inspection for all inspectable items by the Criticality Rating assigned to the specific commodities included in the Material Requisition. ensures that dedicated Inspection and Test Plan (ITP) will be prepared by Vendor as minimum for each equipment and materials. schedules and supervises the review of Vendor’s ITP and inspection procedures by Inspectors. ensures that notification of readiness for inspection marked-up as “Witness” and “Hold” on the ITP will be prepared by Vendor and issued to Wood. co-ordinates execution of Inspections through assigned Wood Inspectors and/or agency Inspectors. maintains an efficient inspection program on Vendor supplies. attends, when required, the orders negotiation, give assistance to solving questions or problems concerning the extent of Inspection at Vendor shop as per Wood General Specification and Instructions. The Expediting and Inspection Coordinator checks whether purchase order contains Inspection and/or quality surveillance clause. avoids that inspectable material could be shipped by Vendors without inspection. avoids that Vendor will work using not approved procedures. confirms to Vendors that in no case production may be stopped while waiting for the Inspector. obtains unpriced Sub-order copies from Vendors, screen them to state which ones cover inspectable materials and distribute them to appointed Inspector. informs all involved parties about the manufacturing location for each Order and Sub-order advising full address for inspection. timely checks the flow of Inspection correspondence and/or information between Wood and Vendors/Sub-vendors. arranges the Pre-inspection Meeting when required. schedules and coordinate the source Inspection visits. checks whether proper assignments are issued to Wood Inspectors and/or to Inspection Agencies that could have been engaged to act on Wood’s behalf to cover inspection of main orders/sub-orders. ensures that each Inspection visit is covered by the relevant report. contacts Vendors and/or the appointed Inspector at the final inspection stage to prevent and/or promptly solve any possible problem that may be cause of Rejection or Non-Conformity. pushes Vendors to solve/clarify all questions which could be arisen during Pre-Inspection meeting or during Inspection visits and make sure that the job production proceeds correctly. promotes internal meetings when it is deemed necessary to clarify questions related to inspection and quality surveillance. distributes the Vendor Non-Conformity Reports to the appropriate parties and obtain the evaluation of the Vendor’s corrective action proposal by the specialist, promoting and expediting the approval for a prompt clearance of the non-Conformities. keeps a log of all Vendor Non-Conformities issued and ensure they are all cleared before the issue of the inspection release notice. obtains from the Inspector his final Inspection Report and acceptance, to be able to issue the inspection release notice. Issues the inspection release notice. expedites the completion and issuing of the Inspection Data Book from Vendors/Sub-vendors. Skills / Qualifications Please see below the requirements that we typically seek for the position. We are not expecting candidates to have everything, and this is not an exhaustive list. If you feel you have relevant experience and qualifications even if they are not a 100% match, then please do apply. Expected: Educated to degree level in mechanical, chemical, energy engineering Self-motivation, a proactive outlook and good communication skills Empathy, curiosity, seriousness, aptitude for problem solving (being “pro-active”). Ability to listen, ability to relate to various business functions (including management) of both the supplier and the customer. Method for proceeding with the monitoring of the purchase orders (maintain a frequency of contact / visit with the supplier and check the main production steps). Ability to concisely transfer the purchase order status and critical issues of each to other departments. Ask for action if necessary. Knowledge of the product for which you are expediting and preparing for the visit / contact desk. Prepare as much as possible even if you are not an “expert on the subject”. Knowing of the main applicable documents and pay particular attention to those that may be blocking the issuance of sub-orders or more generally to proceed in the correct execution / progress of the order in accordance with the production program. Knowing how to analyze a Vendor Document List and be able to grasp its criticalities. Knowing how to analyze a sub-order list and be able to grasp the critical issues, correlating them with production times. Knowing how to read and interpret a fabrication schedule/production program, paying particular attention to the critical paths. Knowing how to evaluate how realistic the program is by analyzing not only the real situation but also the feasibility (within the foreseen time frame) of the phases to come. Knowing how to read an Inspection and Test Plan and grasp any critical issues in relation to the progress of the order (witnessed tests, notification times, etc.). Ability to manage the Expediting activity with the aim of preventing delays and managing the potential risk (or confirmation) of a delay. Availability to short-medium term assignments abroad Fluent in English Desirable: Similar experiences in other major engineering companies 10 years of experience in the role Company Overview Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws. J-18808-Ljbffr