General Services & Admin Support

The new Multipurpose Terminal in the Port of Trieste for Container, RoRo, General Cargo and Project Cargo. The terminal, located in the heart of the Adriatic, is to accommodate growing demand and to become the future interchange platform between sea and rail on the intersection of Baltic, Adriatic and Mediterranean railway.

Your gateway in the Adriatic to Europe.

General Services & Admin Support

Become part of HHLA PLT Italy and shape the gateway to the future with us!

Purpose of the job:

The General Services & Admin Support manages a multitude of tasks related to general services and team assistance. The person will perform clerical services, logistical support, and other related duties in accordance with day-to-day requirements.

Summary of responsibilities:

• Performing basic and general clerical tasks (reception, email and post correspondence, phone calls, record keeping).
• Managing relationships with the cleaning company (e.g., organising ordinary and extraordinary interventions).
• Ordering and organising welcome kits and gadgets for new hires and events.
• Ensuring meeting rooms are ready for use and fully equipped.
• Ensuring the functioning of vending machines and dealing with the vendors.
• Storing and distributing stationery and stocks of office.
• May act as courier in the pickup and delivery of documents, materials, equipment, supplies.
• Support expats with their relocation requirements (housing, documentation, etc.).
• Arrange travels (hotel bookings, flights) as requested.
• Assisting in the organisation of different company events.
• Support in translations from English to Italian and vice versa.

Education & Experience:

• High School Diploma or equivalent.
• 1/2 years job-related experience (esp. as an administrative assistant or clerk).

Technical Skills & Knowledge Required:

• Experience in clerical tasks.
• Good knowledge of PC tools.

Behavioral Competences Required:

• Ability to make independent decisions and judgements on routine procedural issues.
• Ability to maintain and control equipment, materials, and supplies.
• A support-oriented personality with strong interpersonal and communication skills.
• Ability to work effectively both in a team environment and independently.
• Problem solver attitude.
• Adaptability in changing environments.

Language Requirements:

• A high level of spoken and written English is a must.

Other Requirements:

• Driving license (B).

HHLA PLT Italy is part of HHLA Group, with over 6.400 employees worldwide. Success means different things to different people. Therefore, we try to make it possible for each employee working for us to be successful in their own way and develop professionally in accordance with our corporate goals.

Does this spark your interest? Then apply for a job with us!

If you would like to shape the future of HHLA PLT Italy together with us, we look forward to receiving your application – preferably online using our application form.

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